New York
NARA Records Apostille in New York
How New York residents get their NARA Records authenticated for use abroad — which office handles it, what the New York Department of State can and can’t do, timing and price.
Quick answer
There is no federal apostille office in New York. Federal documents like your NARA Records are authenticated only by the U.S. Department of State in Washington, D.C. — the New York Department of State can’t apostille them. We handle the Washington submission; you send the document by mail.
- Authenticated by
- U.S. Department of State
- New York apostille office
- New York Department of State, Albany
- Our nearest office
- New York
- Price
- $299 per document, government fees included
Why living in New York doesn’t change the route
This document is issued by National Archives and Records Administration, a federal authority. Federal documents are authenticated only by the U.S. Department of State in Washington, D.C. — the New York Department of State in Albany has no authority over them, and a state apostille on a federal document will be rejected abroad.
So the process for New York residents is the same as for anyone else in the country: get the document to us, we hand-deliver it in Washington, and it comes back ready to use.
About the NARA Records
How to apostille National Archives (NARA) records for citizenship by descent, genealogy and historical proof of status.
What the New York Department of State can do
The New York Department of State in Albany issues apostilles for documents signed by New York officials — birth, death and marriage certificates from New York registrars, New York state-court records, and documents notarized by New York notaries. It has no authority over federal documents such as FBI reports, USCIS certificates or IRS letters. In New York, a notarized document must first be certified by the county clerk in the county where the notary is registered, before the New York Department of State will act on it.
State offices set their own procedures and fees, so confirm current requirements with the office before submitting a state document.
Getting it done from New York
We have an office in New York: New York. Most clients still send documents by mail — it’s the fastest route to Washington.
| Destination | Route | Our turnaround |
|---|---|---|
| Hague Convention country | U.S. Department of State apostille | 10–12 business days |
| Non-Hague country | Authentication + embassy legalization | 15–17 business days |
Serving New York City, Buffalo, Rochester, Albany, Syracuse and everywhere else in New York.
NARA Records in New York — FAQ
Can the New York Department of State apostille my NARA Records?
No. This is a federal document, so only the U.S. Department of State can authenticate it. A state apostille on it would be rejected abroad.
Do I have to travel to Washington, D.C. from New York?
No. We handle the Washington submission for you. Most New York clients send their documents by mail and receive them back by tracked courier.
How long does it take from New York?
About 10–12 business days for Hague Convention countries and 15–17 for non-Hague countries including embassy legalization, plus shipping.
How much does it cost?
$299 per document for Hague countries, with government fees and U.S. shipping included; non-Hague destinations are $399 including embassy legalization.
Related: NARA Records — full guide · All documents in New York · Federal vs. state apostille
Ready to start?
Order online in minutes, or call and we will walk you through it. Federal documents from anywhere in the U.S. — one flat price, all government fees included.